Open Government/Government 2.0 is about more than wikis, open data, Twitter, Web 2.0, or social media—it is about the strategic use of technology to transform our government into a platform that is participatory, collaborative, and transparent. Sure, social media can help facilitate this transformation, but starting a blog or Twitter account is by no means a prerequisite. You don’t have to wait until you hammer out a Twitter policy or get legal approval for your blogging guidelines to start this transformation.You don’t need to create all kinds of widgets and mashups with your data. The barrier of entry isn’t that high. Open government doesn’t start or end with social media – it starts with a mindset that you want to become more participatory, collaborative, and transparent.
While government use of social media is often highlighted as best practice examples of open government, they’re by no means the only examples. The first steps toward creating a more open government can be as simple as updating your public website more often or committing to actually implementing changes suggested by employees via your Intranet.
So, for those who maybe might not be ready for social media, here are eight things you can do now that can help your organization become more open, and none involve social media:
- Update the content on your website a few times a week - And not just with more PDF downloads. Highlight an interesting article or link. Create an “Employee Highlight” section and showcase the work that they do. Link to job vacancy announcement. Generate a greater variety of content on your site and update it regularly.
- Upgrade your “Contact Us” form with a name and contact information – I don’t know about you, but when I see a generic “contact us” form, I usually don’t take the time to provide any feedback because I assume it’s going to go off into the ether and I may or may not get a response sometime in the next seven days. A real name and contact information not only adds transparency and accountability, it also adds a sense of commitment that you value my feedback.
- Replace your PDF files with XML or HTML files – Many government websites do a good job of connecting the public to TONS of information via individual PDF files. However, uploading dozens of PDF files hundreds of pages thick doesn’t equal openness and transparency. It usually just means you’ve totally overwhelmed the public with information and hidden your data in plain sight. Consider parsing these PDF files and uploading them in an accessible, searchable format.
- Add external links to your site – Some agencies still have policies that say that they cannot link to non .gov sites. If this is still a policy at your agency, show them this and get the policy changed. You can and should link to non .gov sites.
- Update the default browser on your employees’ computers – You might be surprised at how much of a difference a modern browser can make in an employee’s day-to-day work. A modern up-to-date browser is more than just a luxury – it can make collaboration easier and more efficient by providing easier access to applications and sites.
- Ask for employee/public input on policy/regulations changes – Instead of firing off that next all-hands memo with the new policy for X, consider posting it in draft form to your site and giving your stakeholders an opportunity to have some input to it before it goes final.
- Allow the public to subscribe to your site via RSS and email – One of the easiest and most valuable ways to increase awareness of your content is to make it easy for people to access and share it. All you need is Notepad, a server, and a beer.
- Make collaboration part of the assessment process. Does your performance review process include anything about collaboration or sharing intellectual capital? Are employees recognized with awards or commendations for collaborating?
I could go on and on, but I don’t want this post to become a novel What other recommendations do you have for creating open government WITHOUT using social media?